Just a little at a time. Most sites let you change your email. As you get a message from a site move it to your other email.

Start by changing your most important services to your new email, and set your gmail to forward everything to your new email. From then, sign up to new sites with your new email and change emails of old accounts if you have time, it's not a huge rush.

As long as you set up the email forwarding, you've done most of the important work right there.

I transitioned e-mail address twice. What has worked for me is doing it slowly. Keep the old address around: from time to time you'll get emails from services you did not even remember being subscribed to. Also, if you don't use a password manager, now it's the perfect time to start. I suggest Bitwaden

Less of a leap and more of a careful crawl. Use nee email for new services, and deactivate old accounts if possible. I have yet to selfhost email, but for hosted options proton and tutanota are better than gmail for easily. The issue with selfhosting email is that it is easy to get blacklisted iirc.

I'm thinking about this every once in a while. What about using a custom domain and a relay service like FireFox Relay or Addy.io? That would give you the option to move your actual email around easily, even after you lose access to it.

I switched to Fastmail a few months ago and love it.

My tip is: Start simple.

1. If you have any other Domains forwarded to Gmail forward them to Fastmail instead.
2. Forward Gmail to Fastmail (i.e. add as an account including importing old mails). This won't get you off Google yet, but at least a backup and you can practically stop using Gmail.
3. For any new registration, use Fastmail (or any of its random emails etc.)
4. Slowly transition your old accounts.

Doesn't take nearly as long as you'd think if you start to slowly transition stuff to the new address.

I'm still transitioning to gmail from my hotmail accounts....

So first off, not sure if you're in a different country or something, but I live in the US, and basically every website, Government or not, has a way to easily change your email address.

I've run into one or two that I had to call to confirm, but still, it was pretty painless.

Second, gmail allows you to automatically forward your emails to a different email address. While you're going through the process of changing your primary email on different websites, set up a universal forwarding rule on gmail to send all emails to your new address.

Third, for actually transitioning your emails, sit down and write a list out of all your services that are tied to your email starting with most critical first. This would be banking, auto bill payments for utilities, car payments, credit cards, phone/internet payments, investment logins, etc.

Basically, the sites that if you lost access to or couldn't auto pay with, you would be screwed or at risk of late payments.

Getting all of those down should be pretty quick because there shouldn't be that many unless you have a ton of different loans, banks, and investment portfollios.

Getting those taken care of will take your stress down significantly. Then move on to important, but not critical, this could be your streaming services, other subscriptions like news sites or newsletters, important apps or services you pay for.

Then tier three is everything else. Stuff that doesn't really matter that much.

This is what I did and now I'm completely off Gmail/Outlook and onto Protonmail and love it.

Last thing to remember is to download anything in your email that might be important. Just force the rule to run through your whole inbox and it will forward all your old emails to your new address. This will likely take many hours to fully sync, but eventually all email records will be moved over to your new email address.

I'm been in this process for the last two months (because there are so many sites to change my e-mail address). I went with Gmail originally so I did not have to change my address everytime I changed ISPs.

So my first step was to use my own domain name so that as long as i keep renewing that annually (it's a small cost) then I keep my e-mail address (even if I change actual e-mail providers).

Next was to find an e-mail service I could point my domain to. I also needed one where I could download my e-mail to my desktop computer for archiving and reference, eg. I'm using BetterBird, but ThunderBird is another option.

So finding a mail provider is interesting as most that let you use your own domain name (custom domain name) are not free. One option was paying a small fee to by actual domain provider and use their service. I went though for ProtonMail in the end as I was already paying for their VPN service, so the difference to upgrade to the "everything" account was not that much more and scored me 500GB of online storage too (I pay separately for Bitwarden password management, otherwise that would be another plus). This allowed me to use my custom domain name (unlimited addresses), download mail through their bridge, etc.

So the real challenge really was finding a suitable mail service. I can switch easily in the future as I just point my domain name to the new mail provider, and never have to update my mail address at any sites again, and all mail is always available on my desktop computer.

Just change the email address for all your accounts where it's possible to change it. In your GMail settings forward all incoming emails to your new email adress.

Most websites don't let you change the email? Just create a new account then.

You have to make some sacrifices to get away from having your entire identity online tied to Google. Be willing to have some downsides to get upsides.

Start with one site at a time, and if a site/service doesn’t allow you to change your email without contacting them, make a note of it, and don’t worry about it for now. To begin with, focus on the sites that you can change yourself. This will give you a sense of making progress, perhaps faster than you might think.

I started switching off of gmail about 4 years ago and I’m still checking it periodically. Most of the messages I get to my gmail account these days are spam or mistaken emails due to people signing up for services and thinking that my email address is theirs (I have an early “first initial/last name” gmail address that I got in 2005). But every once in a while something legit will pop up and I make it a point to change the address.

I don’t know if I’ll ever actually close my gmail account or stop checking it, but at this point I’ve got 99%+ of the services I care about switched over to my new address, so if Google boots me, I won’t care.

Some e-mail providers (like Proton for example) allow you to import your e-mails and contacts from gmail - that's a start. You probably have all your passwords saved in browser/manager so you will know where to go to update them - unfortunately I don't think there's an automated way to do it, but it probably seems like more hassle than it actually is. I'd also search your mailbox for keywords like "welcome" or "account" to see if there are any other services you forgot you signed up for and haven't saved the password in browser/manager.

After all is migrated and updated, you would probably want to delete your google account but I wouldn't do that right away, just to give yourself some extra time in case you forgot about something. Log out of all google services and stop using them. Set a reminder for 1 year from now to delete the account.

I frequently encounter people asking about moving from Gmail but I never understand, please help me understand if I'm wrong. Doesn't Gmail still let you forward emails to a 3rd party address? In which case just sign up for another email service and you're done. Email is a standard, not a service. I've changed email addresses probably about as many times as years I've been alive, it's probably the least likely service I could think of that you could be tied in to. Am I missing something huge here?

Currently in transition. I have about 300ish accounts to change the email handles but i set myself a goal of at least 10 a day, more if I feel like it. Its a journey not a race take your time. In the mean time though you should be backing up anything important off of your account if you havent already like contacts, photos, files and messages. That should help with your nerves, at least it did with me.

I started by having my gmail forward to an alias email that goes to a newer more privacy focused email.

From there I would just update account when I got an email from them or the next time I used an account. It is slower then just going through all your accounts on your password manager, but its less daunting and typically the accounts you use the most are going to get updated quickly anyway.

At this point my gmail functions as a "professional sounding" alias for when I am not going to bust out my phone to create an alias for something I am doing in person.

As for something like gdrive, best practice is to have more then one backup, and encrypt what you put on cloud servers to avoid any scanning issues.

I have my Gmail since beta invites so over 20 years. I'm dying with that account it's basically my Internet SSN at this point. It's also my real name so it's professional n shit. The idea of moving it would be a disaster.

In addition to the other advice given in this thread, set an autoreply in your gmail that telld you that you have switched email addresses and include your new address. This way, people know of your new email address if someone still manages to mail you on your old email address.

did it years ago. created several new email addresses for different purposes with one main new personal one. I set up a forwarding to that main address from Google while I transitioned online accounts to the new email addresses. now I use Google only for YouTube and my phone but the Google mailbox is pretty much defunct, occasionally I get an email but that is still being forwarded to my new main one