this post was submitted on 18 Nov 2023
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How to keep all email locally in a useful format that can be searched across devices? (self.linux)
submitted 11 months ago by crank to c/linux@lemmy.ml
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I have an account on an SMTP server. The server has a storage quota. I'd like the delete stuff from the server but keep it locally in case I need it. Just in case.

I'd like to be able to access the mail somehow on other computers and hopefully mobile devices on my network so that it can be searched when needed. I'm not sure what the best interface for that would be. A webmail client?

One option would be to use Thunderbird or another client to download the mail once in a while but disable deleting local messages when they are removed from the server. Would Thunderbird store the messages in a format I can use readily with other applications? Or should I use something else to download the mail?

What about situations where messages are moved from one folder to another on the server? Would I get a duplicate locally of the message appearing in both locations? Not sure how the storage and metadata actually are.

Also, is it possible in such a situation to put a message back on the server if I realize it was deleted in error?

Any idea would be welcome. I am a bit stuck.

I can use the command line comfortably but ideally I'd have a solution that doesn't rely on the terminal to find find messages and such. I don't really like terminal mail clients.

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[–] tvcvt@lemmy.ml 6 points 11 months ago (11 children)

So I think the way I would want to do this is with something like mailpiler (https://www.mailpiler.org/). It’s been on my long list of things to dive into for a while.

[–] crank 3 points 11 months ago* (last edited 11 months ago) (2 children)

Well it is literally exactly what I was asking for. :) But as you allude to the setup is not trivial and would be a bit of a project. It is useful to know about because it could help find a somewhat simpler alternative. And I will add it to my own list in case I find none.

edit:

Led me to polo2ro/imapbox: Dump imap inbox to a local folder in a regular backupable format: html, json and attachements. Which is a different take on the same problem. I am not sure if I like the email all being converted to html like this. It could be a really nice addition but somehow I feel that keeping more original-formatted emails would be wise too. It does also create for each message "A gziped version of the email in .eml format" alongside the html but I would have to look more into what can be done with that.

[–] tvcvt@lemmy.ml 2 points 11 months ago (1 children)

Yeah, I started working on it once a couple years ago and getting it spun up was a chore. Life got busy and I never finished.

That imapbox looks pretty interesting. Thanks for tracking that one down.

[–] crank 1 points 11 months ago

If you didnt already, see rest of comments on this thread.

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